ON-PREMISE COMPLIANCE, DEDICATED PER CUSTOMER

Compliance software that updates the register the moment the board decides.

eFilix is Data's corporate compliance platform for company secretaries, legal, and finance teams: one system of record for board governance, ROC filings, legal matters, banking, taxation, and renewals, deployed on a dedicated backend for every customer.

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platformWINDOWS DESKTOP + WEB

deploymentDEDICATED PER CUSTOMER

databasePOSTGRESQL

authJWT, ROLE-BASED

coverage190+ SCREENS

registers24 STATUTORY

data protectionDPDP ACT READY

01 / SCALE

What one system of record covers

Board-action types that auto-update statutory registers

Registers kept in sync, with zero manual entry

18+

Renewal & expiry categories under active alert

190+

Screens covering the full compliance lifecycle

02 / HOW IT WORKS

From board resolution to statutory register, without a spreadsheet in between

Most compliance failures aren't bad decisions, they're decisions that never made it into the register. eFilix closes that gap by making the register update part of recording the resolution, not a separate task someone has to remember.

Minute the meeting

Draft the agenda and Minutes of Meeting as a single record, then share to every active director by email or WhatsApp in one tap.

Record the resolution

Choose from 38 action types, appoint a director, allot shares, create a charge, declare an SBO, and eFilix asks only for what that resolution needs.

Registers update themselves

The matching statutory register (Members, Charges, Debentures, SBO, and 20 more) is written automatically and stays read-only everywhere else.

Filing and alerts follow

The ROC filing tracker picks up the due form, and the renewal-alert engine starts watching every expiry date that resolution created.

03 / WHAT IT COVERS

Twelve modules, one system of record

Every department that touches corporate compliance works from the same tenant-isolated data, instead of its own spreadsheet.

Dashboard & Alerts

Today, pending, last 7 days, and attention-required, one compliance feed.

Master Data

Group, entity, and individual masters with cascading address data.

Meetings & Registers

Notices, Minutes & Resolutions, the board-action engine, and 24 statutory registers.

Legal Matters

Case management, hearings, eCourts sync, agreements, legal correspondence.

Banking & Finance

Accounts, credit facilities, FDRs, BG/LC, and bank-specific stock statements.

Accounts & Taxation

ITR, GST, TDS/TCS, assessment proceedings, and rectifications.

Record Keeping

Licenses, DSC book, memberships, insurance, and a credentials vault.

Fixed Assets & IP

Fixed assets, investments, intellectual property, and insurance renewals.

Utilities Management

Water and electricity, vehicles, wind and solar power, multi-owner registers.

Rules & Regulations

HR policies, SOPs, and government acts and guidelines, in one reference set.

Administration

Users, roles, masters, activity log, trash recovery, and licensing.

Data Protection Office

Personal-data masking, unmask authorization, and audit trails, built for India's DPDP Act.

04 / DATA PROTECTION OFFICE

Built for the DPDP Act, not bolted on after

Every personal-data field eFilix stores, director details, employee records, vendor contacts, sits behind the same protection the Digital Personal Data Protection Act, 2023 requires: masked by default, unmasked only by authorization, and logged either way.

A Data Protection Office, not just a policy document

A dedicated workspace for whoever your organization designates to own personal-data handling, consent records, grievance handling, and breach response all live in one place, not a PDF nobody opens.

Personal data is masked by default

Names, phone numbers, addresses, ID numbers, and other personal-data fields are masked everywhere in eFilix. Only users explicitly authorized to see the underlying value can unmask it.

Every unmask is logged, not just every edit

Viewing unmasked personal data is itself an audited action, recorded with who, when, and which record, alongside the existing activity log covering every other change in the system.

Audit trails kept for the long run

Access and change history is retained for future review, not just recent activity, so an audit or a regulator inquiry has a real record to look at, not a gap.

05 / BUILT FOR EVERY ROLE

Access modeled on your org chart, not ours

Seven built-in tiers cover most teams outright. Anything more specific becomes a custom role.

Company Secretary / Compliance Officer

The core seat: notices, minutes, the board-action engine, ROC registers and filings, plus every renewal alert.

Legal Officer

Case management, hearings and eCourts sync, agreements, legal correspondence.

Data Protection Officer

Consent records, grievance handling, and breach-response workflow, plus visibility into every unmask event across the system.

Finance & Banking team

Credit facilities, FDRs, BG/LC, and stock statements exported in your bank's own format.

Auditor

Full activity-log and register visibility, without edit rights.

Management & Directors

Dashboard visibility through the web companion, no desktop install required.

Super Admin

Users, roles, masters, and licensing, from one console.

Custom roles

Inherit a base tier's access and get their own module-permission matrix, so the system matches your team instead of the other way round.

06 / DEPLOYMENT & SECURITY

On-premise first, because the register is the liability

One installer per customer

Windows desktop client built with your base URL and a stable upgrade ID, so new versions install as clean in-place upgrades.

Checked on every endpoint

JWT authentication with HMAC SHA-256 tokens and role checks on every controller, not just the ones someone remembered to lock down.

Your entity, locked in

A signed license key encodes your legal name, CIN, and PAN and seeds them permanently on first boot, it isn't resellable to another company.

Air-gapped, if you need it

No vendor-reachable server required, we can build and hand over an installer for a private, LAN-only deployment.

AMC keeps us accountable

Support and updates run on an annual maintenance renewal, lapse past the grace period and the app tells you, not just an invoice.

07 / ECOSYSTEM

The same engineering discipline Data runs at government scale

eFilix is built on the same on-premise-first philosophy behind the systems Data has run for Rajasthan and central government departments for over two decades, RajSevaDwar, IFMS 3.0, and PM-WANI, and the same infrastructure powering XgenPlus, Data's email platform securing 50M+ mailboxes at 99.9% uptime.